{"title":"Invoicing Software","description":"\u003ch2\u003eWhat Is Invoicing Software?\u003c\/h2\u003e \u003cp\u003eInvoicing software helps businesses create, send, and track bills for goods or services. It automates payment reminders and records every transaction. Teams no longer chase payments manually. Built-in reporting gives a clear view of cash flow at any time.\u003c\/p\u003e \u003cp\u003eFreelancers, agencies, small businesses, and finance teams all rely on it. Service providers use it to bill clients on time. Growing companies use it to handle recurring payments and multi-currency invoicing. For \u003ca href=\"https:\/\/listedtools.com\/collections\/accounting-software\"\u003ebookkeeping workflows\u003c\/a\u003e, many teams pair these with accounting software.\u003c\/p\u003e \u003ch2\u003eKey Capabilities of Top Platforms\u003c\/h2\u003e \u003cul\u003e \u003cli\u003e\n\u003cstrong\u003eAutomated Recurring Billing:\u003c\/strong\u003e Schedule repeat invoices automatically. Saves time for subscription-based or retainer businesses.\u003c\/li\u003e \u003cli\u003e\n\u003cstrong\u003ePayment Gateway Integration:\u003c\/strong\u003e Accept card or bank payments directly from the invoice. Speeds up collections and reduces friction.\u003c\/li\u003e \u003cli\u003e\n\u003cstrong\u003eMulti-Currency and Tax Support:\u003c\/strong\u003e Bill clients across borders accurately. Handles VAT, GST, and regional tax rules without manual work.\u003c\/li\u003e \u003cli\u003e\n\u003cstrong\u003eCustom Invoice Templates:\u003c\/strong\u003e Match invoices to your brand. Add logos, adjust layouts, and set client-specific terms easily.\u003c\/li\u003e \u003cli\u003e\n\u003cstrong\u003eAccounts Receivable Tracking:\u003c\/strong\u003e See which invoices are paid, due, or overdue at a glance. Helps teams act fast on late payments.\u003c\/li\u003e \u003c\/ul\u003e \u003ch2\u003eWho Is This Collection For?\u003c\/h2\u003e \u003cul\u003e \u003cli\u003e\n\u003cstrong\u003eFreelancers:\u003c\/strong\u003e Send professional invoices to clients and track payments without spreadsheets.\u003c\/li\u003e \u003cli\u003e\n\u003cstrong\u003eAgency Owners:\u003c\/strong\u003e Manage retainer billing, project-based invoices, and multiple client accounts in one place.\u003c\/li\u003e \u003cli\u003e\n\u003cstrong\u003eFinance Teams:\u003c\/strong\u003e Automate approval workflows, reduce manual entry, and maintain clean audit trails.\u003c\/li\u003e \u003cli\u003e\n\u003cstrong\u003eSaaS and Subscription Businesses:\u003c\/strong\u003e Handle usage-based billing, dunning, and compliance with revenue recognition standards. For contract approvals, many teams pair these with \u003ca href=\"https:\/\/listedtools.com\/collections\/e-signature-tools\"\u003ee-signature tools\u003c\/a\u003e.\u003c\/li\u003e \u003c\/ul\u003e \u003ch2\u003eHow to Choose the Right Platform\u003c\/h2\u003e \u003cul\u003e \u003cli\u003e\n\u003cstrong\u003eIntegration Fit:\u003c\/strong\u003e Confirm the tool connects to your existing stack. Gaps between invoicing and your CRM cost time. For client pipeline data, many teams pair these with \u003ca href=\"https:\/\/listedtools.com\/collections\/crm-software\"\u003eCRM software\u003c\/a\u003e.\u003c\/li\u003e \u003cli\u003e\n\u003cstrong\u003eBilling Complexity:\u003c\/strong\u003e Match the platform to your billing model. Simple project billing needs less than subscription or usage-based invoicing.\u003c\/li\u003e \u003cli\u003e\n\u003cstrong\u003eScalability and Pricing:\u003c\/strong\u003e Check if costs grow fairly as your client count rises. Avoid tools that charge high fees before you reach real revenue.\u003c\/li\u003e \u003c\/ul\u003e","products":[{"product_id":"zoho-invoice","title":"Zoho Invoice","description":"\u003cp\u003eZoho Invoice is a free cloud-based invoicing tool built by Zoho Corporation. It helps small businesses and freelancers create, send, and track professional invoices. The tool directly solves the problem of unpaid invoices by automating payment reminders.\u003c\/p\u003e\n\n\u003ch2\u003eFeatures\u003c\/h2\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eCustomizable Invoice Templates:\u003c\/strong\u003e Users can apply brand colors, logos, and fonts to pre-built templates. Invoices export in multiple languages and currencies for global clients.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eAutomated Payment Reminders:\u003c\/strong\u003e The system sends scheduled follow-up emails to clients with overdue balances. Users configure reminder frequency without manual effort.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eClient Portal:\u003c\/strong\u003e Clients get a self-service portal to view invoices, approve estimates, and pay online. Supported payment gateways include Stripe, PayPal, and Square.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eTime Tracking and Expense Management:\u003c\/strong\u003e Users log billable hours directly inside the tool. Tracked time and expenses auto-populate into client invoices.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eThird-Party Integrations:\u003c\/strong\u003e Zoho Invoice connects with Zoho CRM, Zoho Books, Slack, and 30+ other platforms. This allows invoice data to flow into existing business workflows.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch2\u003eUse Cases\u003c\/h2\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eFor Freelancers:\u003c\/strong\u003e Bill clients in multiple currencies and track project hours without a separate time-tracking app.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eFor Small Business Owners:\u003c\/strong\u003e Automate recurring invoices for subscription clients and reduce manual follow-up with scheduled reminders.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eFor Agencies:\u003c\/strong\u003e Use the client portal to share estimates for approval before converting them to invoices.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eFor Consultants:\u003c\/strong\u003e Log billable expenses and time on each project, then generate itemized invoices directly from those records.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003cp\u003e\u003cstrong\u003eTL;DR:\u003c\/strong\u003e Zoho Invoice is a fully free invoicing tool suited for freelancers and small businesses needing automation, multi-currency support, and client payment portals. It competes with paid tools like FreshBooks and QuickBooks, though advanced accounting needs may require an upgrade to Zoho Books.\u003c\/p\u003e","brand":"Listed Tools","offers":[{"title":"Default Title","offer_id":53456491249971,"sku":"LT495","price":0.0,"currency_code":"USD","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0826\/2638\/0083\/files\/lt495-zoho-invoice-listed-tools-invoicing-software.png?v=1780998631"},{"product_id":"square-invoices","title":"Square Invoices","description":"\u003cp\u003eSquare Invoices is a billing tool built by Square, Inc. It helps small businesses send professional invoices and collect payments fast. It solves the problem of unpaid invoices by automating payment reminders.\u003c\/p\u003e\n\n\u003ch2\u003eFeatures\u003c\/h2\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eAutomated Payment Reminders:\u003c\/strong\u003e Sends scheduled follow-up emails to clients with unpaid invoices automatically.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eMultiple Payment Methods:\u003c\/strong\u003e Accepts credit cards, debit cards, ACH bank transfers, and Square Pay from clients.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eRecurring Invoices:\u003c\/strong\u003e Sets up repeat billing schedules daily, weekly, monthly, or on custom intervals.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eMilestone-Based Invoicing:\u003c\/strong\u003e Splits large project payments into smaller scheduled installments tied to project stages.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eSquare Dashboard Integration:\u003c\/strong\u003e Syncs invoice data with Square POS, Square Appointments, and the Square analytics dashboard.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch2\u003eUse Cases\u003c\/h2\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eFor Freelancers:\u003c\/strong\u003e Send branded invoices and get paid online without needing a separate payment processor.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eFor Contractors:\u003c\/strong\u003e Bill clients in project milestones and track which payments are still outstanding.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eFor Service Businesses:\u003c\/strong\u003e Automate monthly recurring charges for retainer clients without manual follow-up each cycle.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eFor Small Retailers:\u003c\/strong\u003e Consolidate in-person and remote billing inside one Square account for cleaner reporting.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003cp\u003eSquare Invoices is a practical billing tool built for small businesses and sole traders. It covers core invoicing needs well but may lack advanced features required by larger finance teams.\u003c\/p\u003e","brand":"Listed Tools","offers":[{"title":"Default Title","offer_id":53456492036403,"sku":"LT496","price":0.0,"currency_code":"USD","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0826\/2638\/0083\/files\/lt496-square-invoices-listed-tools-invoicing-software.png?v=1780998622"},{"product_id":"invoice-ninja","title":"Invoice Ninja","description":"\u003cp\u003eInvoice Ninja is an open-source invoicing and billing platform built for freelancers and small businesses. It launched in 2014 and now serves over 200,000 businesses worldwide. The tool directly solves the problem of unpaid invoices by letting users send, track, and collect payments in one place.\u003c\/p\u003e\n\n\u003ch2\u003eFeatures\u003c\/h2\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eMulti-Gateway Payment Processing:\u003c\/strong\u003e Supports dozens of global payment gateways, including Stripe and PayPal. Clients can pay invoices in one click directly from the emailed invoice link.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eRecurring Invoices \u0026amp; Auto-Billing:\u003c\/strong\u003e Users can set up automatic recurring invoices on custom schedules. The system charges saved client payment methods without manual action each cycle.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eExpense \u0026amp; Vendor Tracking:\u003c\/strong\u003e Users log, categorize, and re-invoice expenses directly inside the platform. It also syncs bank, credit card, and PayPal transactions automatically.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eProject \u0026amp; Time Tracking:\u003c\/strong\u003e Built-in task and project tools let users log billable hours. Those hours convert directly into line items on client invoices.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eSelf-Hosting \u0026amp; White-Label Option:\u003c\/strong\u003e The full source code is available on GitHub under a source-available license. A $40\/year white-label add-on removes Invoice Ninja branding from all client-facing pages.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch2\u003eUse Cases\u003c\/h2\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eFor Freelancers:\u003c\/strong\u003e Send branded invoices, track billable hours, and accept global payments without needing accounting software.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eFor Small Agencies:\u003c\/strong\u003e Manage multiple clients, assign projects to tasks, and convert tracked work hours into accurate client bills.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eFor Privacy-Focused Businesses:\u003c\/strong\u003e Self-host the entire platform on a private server to keep all financial data under full internal control.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eFor Service Businesses with Repeat Clients:\u003c\/strong\u003e Automate recurring billing cycles and reduce manual invoice creation for subscription-style or retainer work.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003cp\u003eInvoice Ninja is a feature-rich, open-source invoicing tool that suits freelancers and small teams needing payment collection without high software costs. Its self-hosting option and white-label support give it more flexibility than most entry-level invoicing tools.\u003c\/p\u003e","brand":"Listed Tools","offers":[{"title":"Default Title","offer_id":53456494035251,"sku":"LT497","price":14.0,"currency_code":"USD","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0826\/2638\/0083\/files\/lt497-invoice-ninja-listed-tools-invoicing-software.png?v=1780998614"},{"product_id":"honeybook","title":"HoneyBook","description":"\u003cp\u003eHoneyBook is an all-in-one business management platform for freelancers and small service businesses. It was founded in San Francisco and helps independent professionals manage clients, contracts, and payments in one place. The tool directly solves the problem of juggling multiple disconnected apps to run a client-based business.\u003c\/p\u003e\n\n\u003ch2\u003eFeatures\u003c\/h2\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eProposals and Contracts:\u003c\/strong\u003e Users can send branded proposals, collect e-signatures, and link invoices directly to bookings in one document flow.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eAutomation Workflows:\u003c\/strong\u003e The platform triggers automatic emails, file sharing, and task assignments after key client actions, available on Essentials and Premium plans.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eScheduling and Calendar Sync:\u003c\/strong\u003e Built-in scheduling syncs with Google Calendar and Outlook, allowing clients to book paid or free appointments directly.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eClient Portal:\u003c\/strong\u003e Clients get one branded login to view messages, files, invoices, and contracts, with customizable fonts available on higher-tier plans.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eThird-Party Integrations:\u003c\/strong\u003e HoneyBook connects with QuickBooks, Zapier, Calendly, Gmail, Canva, Zoom, Flodesk, and Showit to reduce manual workflow gaps.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch2\u003eUse Cases\u003c\/h2\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eFor Freelance Creatives:\u003c\/strong\u003e Photographers and designers can send proposals, collect signatures, and receive payments without switching between separate tools.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eFor Solo Consultants:\u003c\/strong\u003e Independent professionals can automate follow-up emails and onboarding sequences, reducing repetitive admin tasks each week.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eFor Small Agencies:\u003c\/strong\u003e Teams of up to two users on the Essentials plan can manage client pipelines, track project stages, and collaborate on shared workflows.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eFor Event-Based Service Providers:\u003c\/strong\u003e Wedding planners and event coordinators can use scheduling, contracts, and payment reminders within a single client-facing portal.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003cp\u003eHoneyBook is a solid client management platform built for freelancers and small service-based teams who want proposals, contracts, and payments in one place. Pricing increased significantly in 2025, and the tool may feel limited for larger agencies needing deep customization or advanced reporting.\u003c\/p\u003e","brand":"Listed Tools","offers":[{"title":"Default Title","offer_id":53456494657843,"sku":"LT498","price":36.0,"currency_code":"USD","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0826\/2638\/0083\/files\/lt498-honeybook-listed-tools-invoicing-software.png?v=1780998606"},{"product_id":"bonsai","title":"Bonsai","description":"\u003cp\u003eBonsai (hellobonsai.com) is an all-in-one business platform built for freelancers and small agencies. It combines contracts, invoicing, time tracking, and client management in one place. The tool solves the problem of juggling multiple disconnected apps to run a freelance business.\u003c\/p\u003e\n\n\u003ch2\u003eFeatures\u003c\/h2\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eContracts and E-Signatures:\u003c\/strong\u003e Users can build contracts from pre-made templates. Clients sign digitally without needing extra tools like DocuSign.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eInvoicing and Payments:\u003c\/strong\u003e Bonsai generates invoices linked to contracts. It accepts payments via Stripe and PayPal, with processing fees around 2.9% + $0.30 per transaction.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eTime Tracking and Project Management:\u003c\/strong\u003e Users log hours against specific projects. A Kanban board lets teams move tasks across pending, in-progress, and done columns.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eClient Portal:\u003c\/strong\u003e Clients get a branded portal to view project progress, approve deliverables, and communicate. Custom intake forms collect client data during onboarding.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eBonsai Tax (Expense Tracking):\u003c\/strong\u003e This built-in feature tracks income and expenses in one place. It helps freelancers organize finances and prepare for tax season without spreadsheets.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch2\u003eUse Cases\u003c\/h2\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eFor Solo Freelancers:\u003c\/strong\u003e Designers, writers, and developers can send contracts and invoices from one dashboard. This removes the need for separate billing and e-signature tools.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eFor Consultants:\u003c\/strong\u003e Hourly consultants can track time against projects and auto-generate invoices. This cuts billing time significantly compared to manual methods.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eFor Small Agencies:\u003c\/strong\u003e Teams can manage multiple clients using the CRM and client portal. White-label branding on higher plans supports a professional agency image.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eFor New Freelancers:\u003c\/strong\u003e Those just starting out can use proposal templates to pitch clients quickly. The structured workflow guides users from lead intake to final payment.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003cp\u003eBonsai is a capable all-in-one platform for freelancers who want contracts, billing, and project tracking in one tool. Its per-user pricing model makes it less cost-effective for growing teams beyond three or four people.\u003c\/p\u003e","brand":"Listed Tools","offers":[{"title":"Default Title","offer_id":53456495968563,"sku":"LT499","price":9.0,"currency_code":"USD","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0826\/2638\/0083\/files\/lt499-bonsai-listed-tools-invoicing-software.png?v=1780998598"},{"product_id":"bill","title":"BILL","description":"\u003cp\u003eBILL (formerly Bill.com) is a cloud-based financial automation platform for small and mid-sized businesses. It automates accounts payable (AP) and accounts receivable (AR) workflows. BILL solves the costly problem of manual invoice processing and slow payment cycles.\u003c\/p\u003e\n\n\u003ch2\u003eFeatures\u003c\/h2\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eIntelligent Invoice Capture:\u003c\/strong\u003e Uses AI-powered technology to auto-capture and extract data from invoices. This cuts manual data entry and reduces human error significantly.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eCustomizable Approval Workflows:\u003c\/strong\u003e Teams can build multi-step approval rules based on business logic. Approvals can be handled via email, mobile app (iOS and Android), or the web dashboard.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eAccounting Software Sync:\u003c\/strong\u003e Offers two-way sync with QuickBooks Online, Xero, Sage, Oracle NetSuite, and Microsoft Dynamics. This removes the need to enter financial data twice.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eInternational and Domestic Payments:\u003c\/strong\u003e Supports ACH ($0.59\/transaction), wire transfers, credit card (2.9% fee), and international payments in local currencies. Instant transfers are also available at a 1% fee.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eSpend and Expense Management:\u003c\/strong\u003e A free add-on product lets teams issue virtual and physical corporate cards. Users can set budgets, track spending, and manage reimbursements in one place.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch2\u003eUse Cases\u003c\/h2\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eFor Small Business Owners:\u003c\/strong\u003e Automate recurring bill payments and vendor invoices without a dedicated finance team. This saves an average of 50% of time spent on AP tasks.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eFor Accounting Firms:\u003c\/strong\u003e The Partner Program ($49\/month) lets firms manage AP and AR for multiple clients. Data syncs automatically with major accounting platforms to reduce manual work.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eFor Finance Teams:\u003c\/strong\u003e Multi-level approval workflows give controllers clear visibility over every payment. Teams can export reports in HTML, PDF, or CSV formats for audit trails.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eFor Operations Managers:\u003c\/strong\u003e Real-time cash flow calendars show daily cash positions at a glance. Automated payment reminders help reduce late receivables and improve collections.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003cp\u003eBILL is a capable AP and AR automation tool built for businesses that process high volumes of invoices and payments. Its per-user pricing and transaction fees can add up, so teams should calculate total costs carefully before committing.\u003c\/p\u003e","brand":"Listed Tools","offers":[{"title":"Default Title","offer_id":53456496754995,"sku":"LT500","price":45.0,"currency_code":"USD","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0826\/2638\/0083\/files\/lt500-bill-listed-tools-invoicing-software.png?v=1780998590"}],"url":"https:\/\/listedtools.com\/collections\/invoicing-software.oembed","provider":"Listed Tools","version":"1.0","type":"link"}