OnPay

OnPay is a cloud-based payroll and HR software built for small to medium-sized businesses across the US. It started gaining traction around 2011 and is now headquartered in Atlanta, Georgia. OnPay solves the problem of complex, time-consuming payroll processing by automating tax filings, payments, and compliance tasks.

Features

• Automated Tax Filing: OnPay handles all federal, state, and local tax filings automatically. It covers W-2s, 1099s, and includes a tax accuracy guarantee for users.
• Unlimited Pay Runs: Users can run payroll as many times as needed each month. The flat monthly fee covers all pay runs with no extra charges per cycle.
• Accounting Software Integration: OnPay syncs directly with QuickBooks, Xero, and other platforms. It also integrates with time-tracking tools like When I Work and Deputy.
• Employee Self-Service and HR Tools: Workers can access their own pay stubs and documents online. Employers get offer letters, PTO tracking, and self-onboarding workflows built in.
• Benefits Administration: OnPay acts as a licensed health insurance broker in all 50 states. It also connects to 401(k) plans and workers' comp coverage through integrated partner services.

Use Cases

• For Small Business Owners: Automate payroll in minutes instead of hours, reducing manual data entry and compliance risk.
• For Nonprofits and Agricultural Businesses: Access payroll features built for specialized organization types, including clergy and farm worker pay structures.
• For Growing Teams: Scale payroll and HR together in one platform without switching tools or adding staff to manage admin tasks.
• For Accountants Managing Clients: Use QuickBooks and Xero integrations to sync payroll data directly into client accounting records with minimal manual work.

OnPay is a straightforward payroll and HR platform designed for US-based small businesses needing tax automation and benefits management. It offers a flat-rate pricing model with strong third-party integrations, though it lacks a dedicated mobile app.